Privacy Policy
Last updated: February 4, 2026
The Participation People Limited (“us”, “we”, or “our”) operates the Participation People website (the “Service”).
This page informs you of our policies regarding the collection, use and disclosure of Personal Information when you use our Service.
We will not use or share your information with anyone except as described in this Privacy Policy.
We use your Personal Information for providing and improving the Service. By using the Service, you agree to the collection and use of information in accordance with this policy. Unless otherwise defined in this Privacy Policy, terms used in this Privacy Policy have the same meanings as in our Terms and Conditions.
Our Values
At Participation People, we respect personal information because it represents people’s stories, identities and trust. We only collect what we need, we keep it safe, and we are clear about how and why it is used. People have the right to understand what they are agreeing to, to ask questions, and to change their mind.
Information We Collect & Why
While using our Service, we may ask you to provide us with certain personally identifiable information that can be used to contact or identify you. Personally identifiable information (“Personal Information”) may include, but is not limited to:
- Name
- Email address
- Telephone number
- Address
- Organisation or role (if relevant)
- Any information you choose to share through forms
We only collect information where there is a clear purpose, such as:
- responding to enquiries
- sharing updates or opportunities (where you have agreed)
- understanding how people use our website
- meeting legal or contractual requirements
Log Data
We collect information that your browser sends whenever you visit our Service (“Log Data”). This Log Data may include information such as your computer’s Internet Protocol (“IP”) address, browser type, browser version, the pages of our Service that you visit, the time and date of your visit, the time spent on those pages and other statistics.
This information helps us understand how our website is used and how it can be improved. It is not used to identify you directly.
Cookies
Cookies are files with small amount of data, which may include an anonymous unique identifier. Cookies are sent to your browser from a web site and stored on your computer’s hard drive.
We use “cookies” to collect information. You can instruct your browser to refuse all cookies or to indicate when a cookie is being sent. However, if you do not accept cookies, you may not be able to use some portions of our Service.
How We Store & Protect Your Information
We store personal information securely using password-protected and encrypted systems. Access is limited to authorised Participation People staff who need the information to do their role.
We keep information only for as long as it is needed for the purpose it was collected, or where we have a legal or contractual reason to retain it.
We take safeguarding, confidentiality and data security seriously, particularly where information relates to children and young people.
Sharing Information with Others
We may employ third party companies and individuals to facilitate our Service, to provide the Service on our behalf, to perform Service-related services or to assist us in analyzing how our Service is used.
These third parties have access to your Personal Information only to perform these tasks on our behalf and are obligated not to disclose or use it for any other purpose.
Third-party providers are only permitted to use personal data for agreed purposes and must keep it secure.
We do not sell personal information.
Security
The security of your Personal Information is important to us, but remember that no method of transmission over the Internet, or method of electronic storage is 100% secure. While we strive to use commercially acceptable means to protect your Personal Information, we cannot guarantee its absolute security.
Links To Other Sites
Our Service may contain links to other sites that are not operated by us. If you click on a third party link, you will be directed to that third party’s site. We strongly advise you to review the Privacy Policy of every site you visit.
We have no control over, and assume no responsibility for the content, privacy policies or practices of any third party sites or services.
Children’s Privacy
Participation People works extensively with children and young people, and protecting their information is a core part of our safeguarding responsibilities.
We do collect and store personal information about children and young people where this is necessary for participation, safeguarding, consent and programme delivery. This information is:
- collected lawfully and transparently
- kept securely with restricted access
- used only for clear, agreed purposes
- handled in line with safeguarding policies and data protection law
We always collect parental/guardian consent for under-16s data.
When children and young people share their data with us, we always ensure they do so with informed consent, and clearly specify how, why, and where their data is used.
To understand more about how we safeguard our children and young people, see our Safeguarding Policies.
Marketing & Communications
If you sign up to receive marketing emails, newsletters or updates from us, you can unsubscribe at any time by:
- using the unsubscribe link at the bottom of our emails, or
- emailing [email protected]
We will never send marketing communications without a lawful basis to do so.
Your Rights
You have the right to:
- ask what information we hold about you
- request a copy of your data
- ask for information to be corrected if it is inaccurate
- request deletion of your data, where we are allowed to do so
- withdraw consent at any time
To exercise any of these rights, contact us at:
[email protected]
Compliance With Laws
We will disclose your Personal Information where required to do so by law or subpoena.
All data is collected and managed in line with the UK General Data Protection Regulation 2021 (UK GDPR) and Data Protection Act 2018 (DPA 2018).
Changes To This Privacy Policy
We may update our Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page.
You are advised to review this Privacy Policy periodically for any changes. Changes to this Privacy Policy are effective when they are posted on this page.
Contact Us
If you have any questions about this Privacy Policy or how we use personal information, please contact us at:
